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IT Purchasing Specialist II

Reliance Steel & Aluminum Co.


Location:
Cypress, California 90630
Date:
11/14/2017
2017-11-142017-12-14
Job Code:
Div. 98 #446
Job Type:
Employee
Job Status:
Full Time
Shift:
1st Shift
Reliance Steel & Aluminum Co.
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Job Details

The IT Purchasing Specialist II is responsible for competitively sourcing medium risk, medium dollar and/or non-standard technology products and services, including hardware, software, maintenance, and maintenance renewals. The Sr. IT Purchasing Specialist also researches, interviews, and negotiates with vendors to obtain best prices and terms for organization. In addition, performs basic review of contracts and terms and conditions, ensuring compliance with RTS best practices.

ESSENTIAL FUNCTIONS

Procurement Professional Knowledge – Knows and applies professional skills and/or knowledge of technology products purchasing, laws, policies, regulations, practices, purchasing methods and procedures.

  • Apply broad knowledge of technology products purchasing, laws, policies, regulations, practices, purchasing methods and procedures
  • Competitively source medium risk, medium dollar and/or non-standard technology products and services, including hardware, software, maintenance, and maintenance renewals
  • Interpret, apply and make recommendations to modify contracts terms and conditions
  • Use general knowledge of accounting principles and methods  in relation to purchasing

Purchasing Methods - Knowledge of applicable sources, prices, market factors and product characteristics of the assigned commodities and/or services.

  • Monitor for accuracy and completeness Service Catalog, make recommendations for updates in ServiceNow
  • Monitor delivery of purchased items
  • Communicate status of the order to customers
  • Reconcile problems that occur during the purchasing process, including the return of incorrect or defective goods                                                                                                               
  • Review and analyze medium risk, medium dollar, and/or non-standard purchase request for accuracy, completeness and compliance to policy
  • Conduct competitive analysis to recommend vendor(s) for non-standard items and/or services

Negotiating - Knowledge of competitive pricing practices within industry to use in fact-based communication to

effectively persuade and reach an agreement in the best interest of the organization.

     Able to:

  • Develop a line of reasoned argument
  • Put his/her point across clearly and concisely
  • Understand and represent the business need for the product and/or service
  • Respond to roadblocks with well thought out counter-arguments
  • Form long-term relationships
  • Influence others  
  • Emphasize how costs and problems can be mitigated
  • Handle objections
  • Challenge the point of view expressed by others
  • Get others to support views
  • Assess position of each party, explore and develop creative alternatives, and facilitate and implement resolution

Vendor Management - Manages the vendor performance to control cost, drive service excellence and mitigate risk throughout the relationship.

  • Communicate organization needs to vendor
  • Establish and maintain a strong relationship with vendors by listening to them, understanding and responding to their needs
  • Monitor ongoing transactional business to ensure compliance to pricing standards for scope of responsibility
  • Understand and communicate account management team responsibilities
  • Schedule and facilitate vendor reviews
  • Follow-up on review items, ensure they are addressed and communicate status to management
  • Communicate performance issues, address alternative for resolution and facilitate implementation of solution for medium risk, medium dollar and/or non-standard technology products and/or services            

Contract Management - Knowledge of the process of systematically and efficiently managing contract creation, execution, and analysis for the purpose of maximizing financial and operational performance and minimizing risk.

  • Understand contracts types and applicability of usage          
  • Check and verify appropriate agreements are in place for the type of business, product and/or service being provided
  • Provide agreements to new vendors
  • Perform basic review of contracts and terms and conditions, ensuring compliance with RTS best practices 

SUPPLEMENTAL DUTIES & RESPONSIBILITIES

  • Pursues training and development opportunities; Strives to continuously build knowledge and skills
  • Other duties as requested

CORE COMPETENCIES

Problem Solving - Ability to problem solve through problem identification (what is the problem), solution assessment (what can be done), problem documentation (document for future) and problem response (implementing a solution).

     Able to:

  • Frame problems before trying to solve them
  • Break down and identify all of their components
  • Document and disseminate identification and resolution of problems to avoid future redundant work efforts
  • Seek advice from those who have solved similar problems
  • Involve the team in problem solving
  • Follow up to ensure that the problem remains resolved
  • Ask perceptive questions to seek optimal solutions
  • Provide insight into the root-causes of problems 
  • Generate a range of solutions and courses of action with benefits, costs, and risks associated with each
  • Anticipate problems and is proactive in addressing them
  • Deliver high quality solutions that meet the organization’s needs

Decision making - Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals.

     Able to:

  • Gather data and others' input when making decisions
  • Consider lessons learned from experience, differing needs, and the impact of the decision on others
  • Escalate decisions when appropriate
  • Weigh pros and cons of each option before making a decision and moving forward
  • Balance analysis, insight, experience, and perspective when making decisions
  • Find solutions that are acceptable to diverse groups with conflicting interests and needs
  • Make decisions in difficult situations in a timely manner

Accountability - Holds self-accountable for measurable high-quality, timely, and cost-effective results.

     Able to:

  • Facilitate between own functional area and areas below or above in the procurement project stream as needed
  • Set well-defined and realistic personal goals
  • Comply with established policies and procedures
  • Accept responsibility for mistakes
  • Take ownership of successful outcome of work assignments
  • Seek out learning opportunities
  • Identify training needs and take action to obtain knowledge                                                                             
  • Manage costs
  • Persistently push self and others for results
  • Display high level of initiative, effort, and commitment towards completing assignments
  • Mitigate issues within work scope to keep the workflow moving smoothly to a conclusion
  • Help others learn
  • Make good decisions on behalf of the company (profitability, compliance)

Customer Service - Ability to develop and maintain strong relationships with customers by listening, understanding and responding to their needs.

     Able to:

  • Provide service to internal and external customers to satisfy their needs and expectations
  • Listen to concerns and resolve reported issues effectively and promptly
  • Deliver high quality products and services
  • Commit to continuous improvement
  • Anticipate customer’s needs and move to effectively address issues
  • Establish proactive relationship with customers; includes providing education to clients as appropriat

Company Business Knowledge - Understands the company, its products and the business processes.

     Able to:

  • Apply specific  business knowledge pertinent to job responsibilities

Building Collaborative Relationships - Develops, maintains, and strengthens partnerships with others inside or outside the organization.

     Able to:

  • Establish rapport with co-workers easily
  • Encourage and facilitate cooperation, pride, trust and group identity
  • Foster commitment and team spirit
  • Work with others to achieve goals
  • Listen and respond constructively to other team members' ideas
  • Focus on the situation, issues, or behaviors, rather than the people
  • Provide assistance to others when they need it
  • Offer support for others' ideas and proposals
  • Be open with other team members about his/her concerns
  • Share his/her expertise with others
  • Acknowledge team members for their contributions                                                                            

Communication - Ability to communicate effectively across all levels to support departmental and organizational objectives.

     Able to:

  • Clearly express information taking into account audience and nature of the information (for example, non-technical, sensitive, and controversial)
  • Ask questions and summarize what was heard to prevent miscommunication
  • Present information in a concise and focused manner
  • Listen to others
  • Communicate written information (for example, facts, ideas, or messages) in a succinct and organized manner
  • Share ideas and perspectives and encourage others to do the same
  • Inform others involved in a project of new developments
  • Effectively use multiple channels to communicate important messages                                                  

Leadership – Displays effort and commitment in carrying out the department’s goals and objectives.

     Able to:

  • Act in a proactive and achievement-oriented manner
  • Treat co-workers in a fair and equitable manner
  • Behave in a tactful, compassionate, and sensitive manner
  • Empower others by sharing information
  • Actively listen and clarify information as needed
  • Foster an atmosphere of open communication
  • Share best practices and processes

Requirements

  • High School Diploma/GED Required
  • Bachelor’s Degree in related field preferred
  • Proficient in Microsoft Office Programs (Excel, Word and Outlook)
  • 7+ years IT purchasing experience required
  • Experience negotiating software, hardware and service agreements
  • Internet research experience

We are an Equal Opportunity/Affirmative Action Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state or local law. 

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to apply for the position or to participate in an interview, please let us know. 


Reliance Steel & Aluminum Co. provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990.  Applicants who need accommodation in the job application process should contact Gabe Muñoz at (213) 576-2426 or e-mail  gabriel.munoz@rsac.com to request an accommodation.



JOB APPLICATION PROCESS:
 
To be considered for this position, the candidate must submit their resume to recruiting@rsac.com 
and specify the position for which they are applying in the subject line or body of the email.

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