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Front Office/Executive Assistant

McLean, VA 22101
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Business Group Highlights

Intelligence

The Intelligence group provides high-end systems engineering and integration products and services, data analytics and software development to national and military intelligence customers. Serving federal agencies and the Intelligence Community for more than 50 years, the Intelligence group helps our clients meet their mission needs by providing trusted advisors, leading-edge technologies, and innovative solutions.


Responsibilities

The Front Office/Executive Assistant will support a division of approximately 20 staff and contract officers. The candidate must be able to work independently and prioritize competing requirements. Contact with senior customer officers and high-level representatives across the organization is frequent, and thus, the ability to communicate clearly, both verbally and in writing is required. Serves as an active member of the customer organization by preparing executive materials, as well as coordinating and responding to general administrative functions; includes preparing materials for organizational charts and emergency contact lists. Other duties include, but are not limited to:

  • Provide direct administrative, executive-level support to group management
  • Organize and maintain the daily calendars of groups executive level management, including prioritization of competing appointments
  • Reponsible for managing normal day-to-day operational tasks including onboarding procedures, processing foreign travel, and managing day-to-day operations
  • Maintain Standard Operating Procedures for administrative staff and update templates as needed
  • Provide the timely processing of visit requests and clearance passing, ensuring that front office personnel are aware of actions being taken
  • Ensure the groups physical space is maintained, including conference room schedule, supplies for front office staff, vault security and mail distribution. Ensure conference rooms are in good working order
  • Adapt to changing work requirements and priorities, considering alternative courses of actions and maintaining flexibility and versatility in a variety of situations

Qualifications

Qualifications

  • Requires 10 to 12 years with BS/BA or 8 to 10 years with MS/MA or years of experience in lieu of Degree
  • TS/SCI clearance with polygraph
  • Strong oral and written communication skills ensuring that all correspondence is timely, polished, and accurately represents the customer. Use confidentiality and discretion when coordinating correspondence, respecting privacy and sensitivity issues.

  • Individual must be highly organized and able to maintain an accurate schedule in Microsoft Outlook while anticipating and resolving scheduling conflicts

  • Candidate must be proactive and show good judgement and discretion in identifying which meetings require attention and which meetings should be delegated. Individual will support the office by serving as the point of contact for scheduling, admin questions, and coordination with officers.

Desired

  • Customer domain experience
  • Demonstrated ability to quickly ramp up to support the customers needs, multi-task, work autonomously, take the initiative to provide creative alternatives to intractable challenges or systemic problems
  • Demonstrated ability to work in a fast-paced environment co-located with multiple contractor and customer teammates

About Perspecta

What matters to our nation, is what matters to us. At Perspecta, everything we do, from conducting innovative research to cultivating strong relationships, supports one imperative: ensuring that your work succeeds. Our company was formed to bring a broad array of capabilities to all parts of the public sectorfrom investigative services and IT strategy to systems work and next-generation engineering.

Our promise is simple: never stop solving our nations most complex challenges. And with a workforce of approximately 14,000, more than 48 percent of which is cleared, we have been trusted to do just that, as a partner of choice across the entire sector.

Perspecta is anAA/EEOEmployer - Minorities/Women/Veterans/Disabled and other protected categories.

As a government contractor, Perspecta abides by the following provision

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of the other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c).

Industry

  • Information Technology
Posted: 2020-10-20 Expires: 2020-11-19

With offerings in mission services, digital transformation and enterprise operations, our team of 14,000 engineers, analysts, investigators and architects work tirelessly to create innovative solutions. We have the expertise and experience not only to devise solutions, but to execute on them successfully.

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Front Office/Executive Assistant

Perspecta
McLean, VA 22101

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