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Executive Admin Job


Reston, VA
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Job Details

Executive Admin Job

Executive Admin Job

Date: Apr 12, 2018

Location: Reston, VA, US

Company: SAIC

Executive Admin (Job Number:434124)


Job Description:

The ideal candidate will have experience in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be extremely well organized, flexible, adaptable, agile and enjoy the administrative challenges of supporting several key leaders within the organization in a diverse project environment. The candidate must have knowledge of SAIC processes and systems. Candidate must have the ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient with a high degree of proficiency. Absolute confidentiality is crucial to this role. Candidate must have the ability to interact with customers (internal and external), with diplomacy and professionalism. Candidate must exercise independent judgment, initiative, and tact as well as make administrative decisions and take actions on behalf of the executive team supported, applying knowledge of the company organization, policies and personnel. Candidate must be able to operate in a dynamic and a team environment, including interaction with other key administrative personnel within Corporate and supporting organizations.

Duties include:

Planning and set-up of meetings/off-sites/social activities; travel arrangements; expense reports; managing phone and correspondence; assisting with staffing needs; handling catering needs; maintaining organizational charts and distribution lists.

Establish and maintain files/notebooks of business meetings, reports, briefings and records of a confidential nature such as personnel reports, correspondence, and other proprietary information such as that related to financial performance.

Utilize purchasing systems for procurement of office materials, or other program specific needs.

Assist management in the preparation of presentation materials to include set up of WebEx and VTC sessions.

Utilize business opportunity tracking and registration systems.

Review and manage various reports and documents, including preparation of background documents and outgoing mail as necessary.

The position may require occasional overtime.

TYPICAL EDUCATION AND EXPERIENCE: High School and eleven (11) years or more related experience.

Required Education and Experience:

10+ years of specialized administrative support experience of an increasingly responsible nature at a senior level

Degree in Business or General Administration (or related field), preferred but comparable, proven experience in a similar role will be considered

Knowledge and understanding of DoD or other Federal Business preferred

Excellent calendar management skills, including coordination of complex executive meetings

Enterprise system experience (e.g. Deltek time and expense, WebEx, SharePoint, Microsoft Office, orders/opportunity tracking software, purchasing)

Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

Experience creating or modifying office automation processes, including usage of various work-flow systems

Proven problem solving skills and ability to diagnose complex administrative issues

Clearance Requirement:

Ability to obtain a TS/SCI clearance

SAIC Overview:SAIC is a premier technology integrator providing full life cycle services and solutions in the technical, engineering, intelligence, and enterprise information technology markets. SAIC is Redefining Ingenuity through its deep customer and domain knowledge to enable the delivery of systems engineering and integration offerings for large, complex projects. SAIC has approximately 15,000 employees are driven by integrity and mission focus to serve customers in the U.S. federal government. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $4.5 billion. For more information, visit saic.com.

EOE AA M/F/Vet/Disability

Job Posting: Feb 13, 2018, 7:51:07 PM
Primary Location: United States-VA-RESTON
Clearance Level Must Currently Possess: None
Clearance Level Must Be Able to Obtain: Top Secret/SCI
Potential for Teleworking: No
Travel: Yes, 10% of the time
Shift: Day Job
Schedule: Full-time

Nearest Major Market: Washington DC

Job Segment: Engineer, Developer, Secretary, Administrative Assistant, Procurement, Engineering, Technology, Administrative, Operations

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